openings

Administrative Assistant

open Full-Time
COMPENSATION
$35-$38 | Hour
LOCATION
Palo Alto, California

The Administrative Assistant will be the first point of contact for our Family Office in Palo Alto, providing administrative services to ensure operations are maintained in an effective and efficient manner. This position is responsible for offering administrative support to the Security Director.

SKILLS, EXPERIENCE & EDUCATION:

● Highly organized and detail-oriented and able to prioritize and organize tasks
● Experience handling confidential information
● Solid verbal and written communication skills and demonstrate initiative and critical
thinking.
● Ability to interact professionally and courteously with clients, office personnel
● High-energy and ability to grasp concepts quickly
● Strong work ethic, “can-do” attitude
● Comfortable to work in a rapidly changing environment
● Computer skills: strong familiarity with Apple software and hardware, Google docs,
including Google calendar and Google sheets
● Comfortable with office IT equipment, including troubleshooting television, computer,
internet, and printer issues. You are tech-savvy!

RESPONSIBILITIES:

● Greet and welcome guests as soon as they arrive at the office
● Administrative assistance and coordinate projects as assigned by the Security Director
● Coordinate office calendars, schedules, events, and travel arrangements
● Maintain the security of confidential information
● Expense report reconciliation
● Hands-on duties as needed, organizational projects, general errand running, personal
shopping, etc.
● Keep the office in exceptional shape, ensure supplies are on hand and maintain proper
stock levels
● Own the condition of the office at all times, making sure it is always tidy, professional,
presentable and clutter-free

COMPENSATION:

  • $35-$38 | Hour
  • 3 weeks paid vacation first year-4 weeks after 3 years of employment
  • Paid sick days
  • 100% health/dental/life/vision for employee + all dependents (under the age of 26)
  • Life insurance
  • Long-term disability insurance
  • 401K with match
  • Generous year-end bonus

 

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