Family Office Administrative Assistant

This is a fantastic opportunity to work with a top-level Silicon Valley family office!

The Administrative Assistant will function as the first point of contact for a Family Office in Palo Alto. This position is responsible for offering administrative support to the Chief of Staff and Assistant Estate Manager.

SKILLS, EXPERIENCE & EDUCATION:

• Highly organized and detail oriented and able to prioritize and organize tasks
• Solid verbal and written communication skills and demonstrate initiative and critical thinking
• Ability to interact professionally and courteously with clients, office personnel
• High-energy and ability to grasp concepts quickly
• Strong work ethic, “can-do” attitude
• Comfortable to work in a rapidly changing environment
• Computer skills: strong familiarity with Apple software and hardware, Google docs, including Google calendar and Google sheets
• Comfortable with office IT equipment, including troubleshooting television, computer, internet, and printer issues. You are tech-savvy!
• Associate’s degree or higher

RESPONSIBILITIES:

• Greet and welcome guests as soon as they arrive at the office
• Administrative assistance and coordinate projects as assigned by the Chief of Staff and Assistant Estate Manager
• Hands-on duties as needed, organizational projects, general errand running, personal shopping, etc.
• Direct visitors to the appropriate person and office
• Purchasing office supplies and maintaining proper stock levels
• Keep the office in exceptional shape, ensure supplies are on hand and maintain proper stock levels
• Own the condition of the office at all times, making sure it is always tidy, professional, presentable and clutter-free