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Family Office Administrative Assistant

This is a fantastic opportunity to work with a top-level Silicon Valley family office!

The Administrative Assistant will function as the first point of contact for a Family Office in Palo Alto. This position is responsible for offering administrative support to the Chief of Staff and Assistant Estate Manager.


  • Full-time
  • Monday-Friday
  • Schedule: TBD, flexibility required!


  • Highly organized and detail oriented and able to prioritize and organize tasks
  • Solid verbal and written communication skills and demonstrate initiative and critical thinking
  • Ability to interact professionally and courteously with clients, office personnel
  • High-energy and ability to grasp concepts quickly
  • Strong work ethic, “can-do” attitude
  • Comfortable to work in a rapidly changing environment
  • Computer skills: strong familiarity with Apple software and hardware, Google docs, including Google calendar and Google sheets
  • Comfortable with office IT equipment, including troubleshooting television, computer, internet, and printer issues. You are tech-savvy!
  • Associate’s degree or higher


  • Greet and welcome guests as soon as they arrive at the office
  • Administrative assistance and coordinate projects as assigned by the Chief of Staff and Assistant Estate Manager
  • Hands-on duties as needed, organizational projects, general errand running, personal shopping, etc.
  • Direct visitors to the appropriate person and office
  • Purchasing office supplies and maintaining proper stock levels
  • Keep the office in exceptional shape, ensure supplies are on hand and maintain proper stock levels
  • Own the condition of the office at all times, making sure it is always tidy, professional, presentable and clutter-free


  • Excellent hourly rate
  • Full medical | dental for employee and dependents
  • 401K + match
  • Discretionary bonus
  • 15 days paid vacation
  • Paid sick time and holidays



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