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Executive Assistant

Executive Assistant

San Francisco, California

  • Full-Time
  • Live-Out
  • Monday-Friday 
  • Local Candidates Only ( Principal will ONLY consider candidates who are currently living in San Francisco)
  • Start Date: Early August
  • Now interviewing

Client in San Francisco is seeking an intelligent, enthusiastic, and hyper-organized, individual to provide comprehensive and diverse office and private residence support. Candidates must exercise decision-making authority, use judgment and discretion in handling confidential matters. Position requires high-energy, excellent communication skills and ability to think quickly in challenging situations. The successful candidate will enjoy the challenge of keeping up with the Principal, in a complex and fast-paced work environment.

The current Executive Assistant will be staying on to train the person who is hired for this position. Please note: our client will require a two week working trial before making an offer of employment to a candidate.

Primary Responsibilities:

  • Complex calendar management; coordinate frequent and complex travel itineraries. Must be willing to be available to handle travel emergencies, occasionally during off hours
  • Respond to inquiries and requests for assistance, often of a highly confidential nature
  • Draft, proof, and finalize all correspondence, proposals, itineraries, and requests for information
  • Schedule appointments and meetings; brief principal on matters to be considered. Act as liaison for Principal, work with architects, designers, curators, etc.
  • Facilitate arrangements for meetings and special events, coordinate and interact with staff, and VIPs, etc.
  • Act as Property Manager for San Francisco residence. The person who is hired for this position will be the primary contact for the alarm company and other vendors
  • Promote teamwork and professionalism
  • Coordinate projects as assigned by principal
  • Hands-on duties as needed, general errand running, personal shopping, etc.

Applicant Requirements:

  • Candidates for this position MUST have experience working with an individual or family, in a residential setting.
  • Strong experience in an administrative office support environment.
  • High-energy and ability to grasp concepts quickly
  • Strong work ethic, “can-do” attitude
  • Ability to work under pressure with constant deadlines and changing priorities, maintaining a calm demeanor. Able to gracefully accept very direct feedback from Principal
  • Ability to handle very sensitive and highly confidential issues with diplomacy and discretion
  • Strong verbal, written and telephone communication skills. Foreign language proficiency a plus
  • Excellent computer skills, PC-tech savvy and able to troubleshoot when needed
  • Exceptional organizational and multi-tasking skills
  • Ability to exercise independent judgment and work in a proactive manner
  • Shorthand, speedwriting or ability to take comprehensive notes quickly since dictating equipment is not used
  • Ability to work well with all estate team members
  • Longevity in past estate positions, excellent references from past employers
  • Authorized to work legally in the US and be willing to undergo an in-depth background investigation
  • Valid driver’s license, clean driving record
  • Must be willing to travel as needed, domestic and international( less than 5% of year)
  • Punctuality is VERY Important to the Principal!
  • 24/7 mentality


  • 110/115K DOE
  • Medical, dental insurance(80/20 plan)
  • Generous PTO
  • Annual performance and salary reviews.
  • Discretionary bonus
  • Beautiful,upscale, work environment





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