openings

Personal Assistant

open Full-Time
COMPENSATION
100-110K | DOE
LOCATION
Los Altos Hills, California

We are actively searching for a talented Personal Assistant for a female executive in Los Altos Hills. Candidates for this exciting opportunity should be open-minded, efficient communicators, “sharp thinkers” and able to work a schedule which will require regular flexibility. Our client is looking for someone who is extremely detail-oriented and dedicated to excellence. The candidate who is chosen for this position will wear many hats; duties could be anything from running out to buy household supplies, to managing a complex calendar or implementing new organizational systems for the family.  Candidate with a strong “fashion sense” is a big plus

  • Full-time
  • Live-out
  • Mon-Fri (but always on call)
  • Start date: ASAP
  • Local candidates only, please

Primary Responsibilities:

  • Complex calendar management
  • Assisting with personal and business-related matters
  • Vendor management
  • Set up, and maintain office organizational systems
  • Closet organization
  • Create a digital office procedures manual
  • Personal/Online shopping, gifts, returns
  • Driving children to activities
  • Back up for nanny on sick, vacation days
  • Use Google calendars, docs and sheets to manage to-dos, household information, and schedules
  • Run personal errands, shop, gift purchases, and other purchases
  • Wardrobe care and purchase
  • Conference, event and personal travel arrangements and co-ordination
  • Handle correspondence, mail, and packages
  • Screen calls and organize messages
  • Meet guests and take care of their needs
  • Assist with special events (dinners, birthdays, parties)
  • Travel with as needed
  • Pack and unpack bags
  • Schedule hair, make-up, and other appointments
  • Send thank you notes and gifts
  • Other duties, as assigned by Principal

Applicant Requirements:

  • Must have at least 5 years’ experience working in an administrative role supporting an executive
  • Prefer college degree or some college education
  • Excellent references from past employers
  • Must be polished and professional, but not overly formal or “stuffy”
  • Must be dynamic and proactive, anticipate the family’s needs
  • Ability to self-manage time and to-do list, and to work efficiently with high-level direction
  • Ability to track short and long-term priorities
  • Prefer a sense for design and good aesthetics
  • Should be highly ethical and discreet
  • Team player with a “can do” and “I’ll figure it out” attitude
  • Possess an ability and desire to be flexible and do whatever it takes to get the job done
  • Experienced multi-tasker who has the ability to respond to any request in a timely fashion and follow through until its conclusion
  • Must possess excellent communication skills with the ability to read and speak English fluently
  • Must be comfortable with Principals who are very respectful and direct communicators
  • Must be organized, hardworking, trustworthy, calm and positive
  • Service-oriented with a passion for excellence
  • Valid US driver’s license & reliable transportation
  • Proof of U.S. citizenship or work visa
  • Must have long-term intent
  • An in-depth background investigation will be required
  • Sense of humor!

Compensation:

  • Excellent salary | DOE
  • Full benefits package