Personal Assistant needed immediately for a busy family based in San Francisco. The ideal candidate will be calm, poised, professional, discreet, and will have a keen understanding of professional boundaries. The candidate who is selected for this special opportunity will work in the family home daily and enjoy a pleasant and professional work environment. Please contact us right away if you are interested in learning more about this position.
- Full-Time
- Monday-Friday
- 9:00-6:00pm
- Local Candidates Only, Please
- Start Date: ASAP
Duties and Responsibilities:
- Provide first-class personal administrative and project management support for the family, while maintaining an extreme level of privacy and confidentiality
- Work with existing staff to arrange and coordinate personal commitments, working closely to balance against professional obligations across multiple entities
- Make complex travel arrangements for family and guests, the family travels frequently (coordinating and managing packing, luggage, etc.)
- Arrange and event-manage personal events (dinner reservations, entertainment, catering requests, parties, doctor appointments, misc. leisure or family activities)
- Create and maintain databases and documents to manage: contacts, gift giving and receiving, correspondence etc.
- Reconcile invoices and complete expense reports
- Make purchases and runs errands as needed
- Develop an understanding of the family’s professional and personal operations, culture, policies, and procedures.
- Arrange, confirm, reschedule and follow up on appointments for service providers.
- Handle and maintain highly confidential and sensitive information
- Multi-task and work on many projects simultaneously
- May require evening and weekend calls or email
- May require travel – domestically and internationally – light
Minimum Skills, Characteristics, and Experience:
- Minimum of 3 years of high-level, complex personal administration work experience at senior level or equivalent
- Ability to work and strive in a fast-paced and detail focused environment
- Excellent and creative problem solver
- Ability to interface effectively with all levels of staff and vendors
- Excellent communication skills – verbal and written involving high-level communications with internal and external contacts; Ability to listen and simplify details depending on target audience; Manage conflict appropriately, know when to delegate issues upward
- Excellent ability to prioritize work
- Exceptional assessment and organizational skills; attention to detail and excellent follow-through; a fastidious task-tracking mindset
- Ability to work independently as well as in a team environment
- Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment
- Ability to take direction from family and execute their directives with accuracy
- Proven experience in creating spreadsheets and composing/creating content, texts and special reports
- Knowledge of iCal, Apple, Windows, MS Office Suite, Google Calendar, Dropbox, etc.
- Proven time-management skills with an ability to prioritize and handle multiple tasks and work in a fast-paced environment
- Determined, self-motivated and eager to take on new challenges
- Exceptional work ethic and trustworthy
Preferred Skills, Characteristics, and Experience:
- Bachelor’s degree, or equivalent experience
- Experience supporting a family in the personal/home environment
- Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment
- Experience providing administrative support at the executive level
Compensation:
- $110-$120K | DOE
- Healthcare Stipend
- 25 days PTO (15 personal days, and 10 paid holidays)
- Parking space and in-home office area provided
