We are actively searching for a smart and talented Personal Assistant | House Manager for an active family of five (two adults & three school-aged children) in Palo Alto. Candidates for this exciting opportunity should be open-minded, efficient communicators and “sharp thinkers” and able to work a schedule which will require occasional flexibility. Our client is looking for someone who is extremely detail-oriented and dedicated to excellence. The candidate who is chosen for this position will wear many hats; duties could be anything from running out to buy school supplies, to planning a complex travel itinerary or implementing new organizational systems for the family.
- Part-Time: 20 hours per week (exact days/times TBD)
- Local candidates only
- Start date: ASAP
Primary Responsibilities:
- Household management of 5000 Sq. ft residence and one-acre grounds
- Vendor management
- Set up, and maintain, household systems, including restocking and online ordering
- Closet organization
- Create a digital estate manual
- Personal/Online shopping, gifts, returns
- Driving children to activities
- Back up for nanny on sick, vacation days
- Supervising housekeeper
- Simple meal preparation
- Use Google calendars, docs and sheets to manage to-dos, household information, and schedules
- Other duties, as assigned by Principal
Applicant Requirements:
- Must have at least 3 years’ experience working in a similar capacity
- Excellent references from past employers
- History of longevity in past positions
- Experience and comfort caring for children
- Willingness to form a respectful relationship with children
- Flexibility in schedule within agreed upon parameters
- Must be polished and professional, but not overly formal or “stuffy”
- Must be dynamic and proactive, anticipate the family’s needs
- Ability to self-manage time and to-do list, and to work efficiently with high-level direction
- Ability to track short and long-term priorities
- Should be highly ethical and discreet
- Team player with a “can do” and “I’ll figure it out” attitude
- Possess an ability and desire to be flexible and do whatever it takes to get the job done
- Experienced multi-tasker who has the ability to respond to any request in a timely fashion and follow through until its conclusion
- Must possess excellent communication skills with the ability to read and speak English fluently
- Must be comfortable with Principals who are very respectful and direct communicators
- Must be able to manage with respect and have a team attitude
- Must be organized, hardworking, trustworthy, calm and positive
- Service-oriented with a passion for excellence
- Valid US driver’s license & reliable transportation
- Proof of U.S. citizenship or work visa
- Must have long-term intent
- An in-depth background investigation will be required
Compensation:
- $40-$50 | Hour
- Guarantee of 20 hours per week
- 10 paid vacation days
- 3 sick days
